After receiving the Passport Request email, Canadian visa applicants face a 30-day deadline that should not be taken lightly. This email is a confirmation from IRCC (Immigration, Refugees and Citizenship Canada) indicating that the visa application has been approved and it is now time to send the passport to the VAC office for the visa label to be attached.
The Importance of Timing in the Visa Process
Many applicants believe that once their visa is approved, there are no further risks; however, the reality is that visa approval and passport submission are two separate stages. Any delay in the second stage can jeopardize the outcome of the first stage. Therefore, it is recommended to take necessary actions as soon as the email is received.
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A common question is when the 30-day deadline begins. The simple answer is: this deadline starts from the day the email is received in the inbox, not from the day the individual reads it. Therefore, applicants who realize the email a few days after receiving it lose part of their deadline.
How to Submit the Passport and Choose the Pickup Country
In the first hours after receiving the Passport Request email, it is advisable to contact an experienced agent for Canadian visa pickup. Choosing the appropriate country for pickup (Turkey, Armenia, or the UAE) is important based on individual circumstances. Every day of delay reduces the 30-day deadline and can lead to negative outcomes.
After selecting the country, the steps to prepare for the visa pickup begin. This includes printing the email, checking the passport's validity, and completing the power of attorney form specific to that country. The timing for sending the passport to the destination usually has specific days of the week; thus, the sooner action is taken, the higher the chance of being placed in the nearest sending schedule.
For example, if someone acts three or four days after receiving the email, they may lose a week of their 30-day deadline. In such cases, if the VAC also finds any issues with the documents, there will be less opportunity for correction.
Pickup Costs and Important Notes
The pickup costs vary from different countries; on average, pickup from Turkey costs about $120, from Armenia $140, and from the UAE 230 dirhams. Additionally, the incidental costs of passport travel should also be considered. If the applicant wishes to take the passport to the destination country themselves, the costs of tickets, accommodation, and leave from work will also be added to the official VAC fees.
Ultimately, if the 30 days pass and the passport does not reach the VAC office, the visa issuance process may be canceled. Therefore, it is essential for applicants to take action from the day they receive the email and not to delay the process.
Also, there is a separate power of attorney form for children that must be completed and signed by the legal guardian. Incomplete documents can lead to the return of the case and the loss of the 30-day deadline.
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